| Description: |
1. Patient Dental Chart and Dental Lab customer Chart Record: Name, date of birth, gender, chart number, religion, PPS no, GMS no, GMS Card type and expiry date and entitlement status, address, home telephone no, mobile telephone no, fax no, email addresses, social media contact details, contact details, appropriate times of contact. Name and contact details of medical GP and other consultants relevant, name and contact details of next of kin. full patient and relevant family medical history including: all medical conditions, medications present and previous, allergy details, vaccinations, occupations, employer details, work phone number, student / non student status, insurance provider, DSFA dental entitlement status, dental history, dental charting, radiographs CT MRI and photographs, dental diagnoses and treatment plans, details of each appointment, treatments and advice given, medications administered and prescribed, appliances provided, tooth shades, measurements, dental study models, dental lab prescriptions, Diet diary, all correspondence relating to relevant chart referred by peiple referred to us by family members /relatives also patients, social history and interests and habits, attendance history. Referral Correspondance. 2, Appointments system: General appointments and recall appointments Name, chart number time, appointment length, date, reason and purpose of appointment, preferences for alternative appointments, treatment provider / appointment with, recall intervals, recall purposes, recall with, preferred method of contac, contact details,whether confirmed, cancelled, attended or failed to attend. 3, Accounts records: Name, address, contact details, billing / payment records, bank details, receipts issued, insurance providers details, GMS no, card type and expiry date, GMS and DSFA payment records and eligibility for treatments. 4, Referral of patients: As for patient chart. 5, All Reports: Dento-legal, Dental- Medical, Gardai Report, Sports injuries, Dental Trauma, Radiological, Health and Safety, Quality Standards As for (1) Patient chart. 6, Administration of the preventive Dental Health Plan: As for (1) Patient chart, and also bank details, direct debits permissions, payments history, benefits and discounts received, correspondence exchanged. 7, Complaints procedure: any aspect of practice or laboratory that is called into question in a complaint. As for Purpose 1 applications (1) -(9) and for Purpose 2.8 Audit: Clinical, Best Practice, Systems. All aspects are open to audit and final reprots contain annoymised data only, however raw data is used to create audit reports and is accessed for this reason. As for items (1) - (9) inclusive.9. Management of Human Resources: Employees current and previous: Name, date of birth, address, telephone nos, email addresses, social media contact details, next of kin and contacts, CVs interview application forms, current other and previous employers details +references. Medical history inc immunisation status and current medical status (including medical certification and reprots concerning sick leave and occupational injuries), details of disabilities, garda clearance, registration with regulatory bodies, details of qualifications, professional indemnity details and membership of professional bodies, records of continuing professional development and training. Contracts of employment, All types of corespondence and communications (inc paper, email, text, social media Etc) with and relating to individual employee. Garda clearance status. Driving record. Employment record: inc hours worked, details of leave taken and reason, disciplinary and grievance details, appraisal details, Bank account : account details, payroll details, PPS no number, tax credits details,. Photographs, Employee ID no, Information provided by employees or medical conditions found to be false / untrue may be used in and give rise to disciplinary procedure. Employment reference given. Details of work experience given. |
| Disclosees: |
1. Patient Dental Chart and Dental Lab customer Chart (record): Minister for Health; Dept of Social Welfare and Family Affairs: DTSB Administrative and payment; HSE: Principal Dental Surgeons, DTSS GMS PCRS and local offices; other doctors/dentists/consultants and other healthcare professionals, health care research bodies with approval for a particular research project; Insurance Providers; Solicitors/Legal representatives; Dental Complaints Resolution Service and mediators, the Dental Council, Professional Indemnity Providers and Advisors, Representative Associations; Radiologial Protection Institute of Ireland, Medical Exposure Radiation Unit; Health and Safety Authority, HIQA, Gardaí, Sports club of which the patient is a member; Dept of Foreign Affairs, Revenue Commissionner, NERA, FAS. 2. Appointments system: General appointments and recall appointments Minister for Health; Dept of Social Welfare and Family Affairs: DTSB Administrative and payment; HSE: Principal Dental Surgeons, DTSS GMS PCRS and local offices; other doctors/dentists/consultants and other healthcare professionals, health care research bodies with approval for a particular research project; Insurance Providers; Solicitors/Legal representatives; Dental Complaints Resolution Service and mediators, the Dental Council, Professional Indemnity Providers and Advisors, Representative Associations; Radiologial Protection Institute of Ireland, Medical Exposure Radiation Unit, Radiological Protection Advisor; Health and Safety Authority, HIQA, Gardaí, Sports club of which the patient is a member. 3.Accounts records Minister for Health; Dept of Social Welfare and Family Affairs: DTSB Administrative and payment; HSE: Principal Dental Surgeons, DTSS GMS PCRS and local offices; Insurance Providers; Solicitors/Legal representatives; Dental Complaints Resolution Service and mediators, the Dental Council, Professional Indemnity Providers and Advisors, Representative Associations; Gardaí, Sports club of which the patient is a member; Revenue Commissioners. 4 Referral of patients: Minister for Health; Dept of Social Welfare and Family Affairs: DTSB Administrative and payment; HSE: Principal Dental Surgeons, DTSS GMS PCRS and local offices; other doctors/dentists/consultants and other healthcare professionals, health care research bodies with approval for a particular research project; Insurance Providers; Solicitors/Legal representatives; Dental Complaints Resolution Service and mediators, the Dental Council, Professional Indemnity Providers and Advisors, Representative Associations; Radiologial Protection Institute of Ireland, Medical Exposure Radiation Unit, Radiological Protection Advisor; Health and Safety Authority, HIQA, Gardaí, Sports club of which the patient is a member; 5 All Reports: Dento-legal, Dental-Medical, Gardaí Report, Sports injuries, Dental Trauma, Radiological, Health and Safety, Quality Standards Minister for Health; Dept of Social Welfare and Family Affairs: DTSB Administrative and payment; HSE: Principal Dental Surgeons, DTSS GMS PCRS and local offices; other doctors/dentists/consultants and other healthcare professionals, health care research bodies with approval for a particular research project; Insurance Providers; Solicitors/Legal representatives; Dental Complaints Resolution Service and mediators, the Dental Council, Professional Indemnity Providers and Advisors, Representative Associations; Radiologial Protection Institute of Ireland, Medical Exposure Radiation Unit, Radiologial Protection Advisor (PHE); Health and Safety Authority, HIQA, Gardaí, Sports club of which the patient is a member; Revenue Commissioners. 6 Administration of the preventive Dental Health Plan: Minister for Health; Dept of Social Welfare and Family Affairs: DTSB Administrative and payment; HSE: Principal Dental Surgeons, DTSS GMS PCRS and local offices; other doctors/dentists/consultants and other healthcare professionals, health care research bodies with approval for a particular research project; Insurance Providers; Solicitors/Legal representatives; Dental Complaints Resolution Service and mediators, the Dental Council, Professional Indemnity Providers and Advisors, Representative Associations; Radiologial Protection Institute of Ireland, Medical Exposure Radiation Unit; Health and Safety Authority, HIQA, Revenue Commissionner. 7 Complaints procedure Minister for Health; Dept of Social Welfare and Family Affairs: DTSB Administrative and payment; HSE: Principal Dental Surgeons, DTSS GMS PCRS and local offices; other doctors/dentists/consultants and other healthcare professionals, health care research bodies with approval for a particular research project; Insurance Providers; Solicitors/Legal representatives; Dental Complaints Resolution Service and mediators, the Dental Council, Professional Indemnity Providers and Advisors, Representative Associations; Radiologial Protection Institute of Ireland, Medical Exposure Radiation Unit; Health and Safety Authority, HIQA, Gardaí, Sports club of which the patient is a member; Dept of Foreign Affairs, Revenue Commissionner, NERA, FAS. 8 Audit: Clinical, Best Practice, Systems. All aspects are open to audit and final reports contain anonymised data only, however raw data is used to create audit reports and is accessed for this reason. Minister for Health; Dept of Social Welfare and Family Affairs: DTSB Administrative and payment; HSE: Principal Dental Surgeons, DTSS GMS PCRS and local offices; other doctors/dentists/consultants and other healthcare professionals, health care research bodies with approval for a particular research project; Insurance Providers; Solicitors/Legal representatives; Dental Complaints Resolution Service and mediators, the Dental Council, Professional Indemnity Providers and Advisors, Representative Associations; Radiologial Protection Institute of Ireland, Medical Exposure Radiation Unit; Health and Safety Authority, HIQA, Gardaí, Sports club of which the patient is a member; Dept of Foreign Affairs, Revenue Commissionner, NERA, FAS. |
