Registry Details for 'Aetna Health Insurance Company of Europe Limited'
| Company Name: | Aetna Health Insurance Company of Europe Limited |
| Ref Number: | 10257/A |
| Reg Type: | DC |
| Company Address: | Alexandra House The Sweepstakes Ballsbridge Dublin 4 |
| Contact: | Roberto Jimenez |
| Purpose: | Health Insurance AdministrationInternal administration and support systems covering Operations, IT, Finance and Billing, HR, Administration, Legal & Compliance, Payroll, Facilities Management, Filing and Archiving, which internal administration and supports systems data processing shall further include recruitment, training and quality control, communications, including systems monitoring. Communications: Facilitating communication with employees and non-employees, ensuring business continuity, protecting the health and safety of employees, personnel and others, safeguarding IT infrastructure, office equipment and other property, facilitating communication with employees, non-employees or nominated contacts in an emergency.Business Operations: Operating and managing the IT and communications systems, managing product and service development, improving products and services, managing company assets, allocating company assets and human resources, strategic planning, project management, business continuity, compilation of audit trails and other reporting tools, maintaining records relating to business activities, budgeting, financial management and reporting, communications, managing mergers, acquisitions, sales, re-organizations or disposals and integration with purchaser.Compliance: Complying with legal and other requirements, such as income tax and national insurance deductions, record-keeping and reporting obligations, conducting audits, compliance with government inspections and other requests from government or other public authorities, responding to legal process such as subpoenas, pursuing legal rights and remedies, defending litigation and managing any internal complaints or claims, conducting investigations and complying with internal policies and procedures.Employees: Managing work activities and personnel generally, including recruitment, appraisals, performance management, promotions and succession planning, rehiring, administering salary, and payment administrations and reviews, wages and other awards such as long-term incentive grants, sales compensation and bonuses, healthcare, pensions and savings plans, training, leave, managing sickness leave, promotions, transfers, secondments, honoring other contractual benefits, providing employment references, loans, performing workforce analysis and planning, performing employee surveys, performing background checks, managing disciplinary matters, grievances and terminations, reviewing employment decisions, making business travel arrangements, managing business expenses and reimbursements, planning and monitoring of training requirements and career development activities and skills, and creating and maintaining one or more internal employee directories.Non-Employees: Managing provision of services and personnel generally, including selection and termination of personnel, service level monitoring, payment administration and transfers, fulfilling contractual obligations, providing and monitoring personnel training, managing absence, performing workforce analysis and planning, performing background checks, managing complaints, making business travel arrangements and managing business expenses and reimbursements, and creating and maintaining one or more internal personnel directories. |
| Continuation Due Date: | 30/04/2018 |
| Description: | Insurance policies Administration Contact details Occupation Employment status Disability information Personal data in respect of transaction being undertaken Medical History Next of Kin Maritus status Transaction detailsNon-Employee Personal Data: Personal data relating to non-employees to include name, personnel identification number, work and home contact details (email, phone numbers, physical address), language (s) spoken, gender, national identification number, social security number, and photograph. Compensation elements and termination date. Description of current position and type of work carried out/services provided, title, branch/unit/department, location, Company contact (s), Company-assigned personnel ID, relationship status and type, terms of contract, relationship history with Aetna, contract start and termination date (s), and reporting contact (s) information. Employee Personal Data: Name, employee identification number, work and home contact details (email, phone numbers, physical address) language (s) spoken, gender, date of birth, national identification number, social security number, marital/civil partnership status, domestic partners, dependants, disability status, emergency contact information and photograph. Citizenship, passport data, details of residency or work permit. Base salary, bonus, benefits, compensation type, salary step within assigned grade, details on long-term incentives, sales compensation grants and other awards, currency, pay frequency, effective date of current compensation, salary reviews, banking details, working time records (including vacation and other absence records, leave status, hours worked and department standard hours), pay data and termination date. Description of current position, job title, corporate status, management category, job code, salary plan, pay grade or level, job function (s) and subfunction (s), company name and code (legal employer entity), branch/unit/department, location, employment status and type, full-time/part-time, terms of employment, employment contract, work history, hire/re-hire and termination date (s) and reason, length of service, retirement eligibility, promotions and disciplinary records, date of transfers, and reporting manager (s) information. Details of any shares of common stock or directorships. Sensitive data relating to employees may also be collected as permitted by law or volunteered by employees, such as health/medical sensitive information, place of birth, trade union membership information, gender, race & ethnicity(For example, health/medical information in order to accommodate a disability or illness, and to provide benefits and diversity-related sensitive information in order to comply with legal obligations and internal policies relating to diversity and anti-discrimination.) Details contained in resume/CV/biography (previous work background, education history, professional qualifications, language and other relevant skills, certification, certification expiration dates), skills and experience, information necessary to complete a background check and comments and opinions expressed about personnel, and information that personnel have shared with the Company to populate personnel biographies. For non-employees, AETNA also gathers data relating to service levels and complaint management information. For employees, AETNA gather data relating to details on performance management ratings, development programmes planned and attended, e-learning programmes, performance and development reviews, willingness to relocate and driver's licence information. For non-employees, AETNA collect non-employee status reason. For employees, additional data is collected including previous employee ID, previous manager employee ID, employee status reason, previous company details, previous branch details and previous department details. |
| Disclosees: | Insurance Health Boards Insurance intermediaries Insurance Companies Regulators Aetna Inc and subsidiary companies Healix Insurance Services Limited |
| Transfers Abroad: | yes |
| Country: USA Health Insurance records Processing and retention Country: UAE Health Insurance records Processing and retentionHR personal data may be transferred to AETNA Group Companies outside of the EEA but only to persons who have global HR responsibility. Such transfers are subject to an intra-group transfer agreement which contain EU Commission approved data transfer clauses. The Company is a party to an intercompany agreement providing for intra-group transfers outside of the EEA taking place pursuant to the unamended EU Commission approved standard contractual clauses (data controller to data processor and data controller to data controller). |
