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4. Description - [Briefly list/describe each application of personal data, relating to the purpose listed in Section 3 above, together with the types of personal data kept or used in connection with that application] A. Housing Estate Management, Homelessness Assistance, House Purchase Loans And Accounts, Housing Adaptation Grant For People With A Disability, Housing Aid For Older People, Housing Allocations And Transfers, Improvement Works In Lieu, Housing Maintenance, Mobility Aids Grant Scheme, Mortgage Allowance Scheme, Mortgage Arrears Resolution Process Private Rented Accommodation Inspections, Rent Assessment & Accounting, Housing Assistance Payment, Rental Accommodation Scheme, Social Housing Provision, Social Leasing Initiative, Traveller Accommodation Types of personal data: Accommodation history, application, asset & property details, CCTV images, contact details, correspondence, date of birth, employment details, family information, financial information, Garda information, health / medical, housing lists, incident & investigation reports, marital status, name, address, Photographs, PPSN, representations, welfare information. B. Sports & Recreation National Programme for Recreation Week and National Play Day Programme, Lahinch Seaworld, Kilkee Waterworld, Shannon Leisure Centre and Active Ennis Sports and Leisure Facilities, Active Kilrush Sports Complex Types of personal data: Address, Application Forms, Contact Details, Date Of Birth, Email Addresses, Expression Of Interest Forms, Forum Members, Gathering Fund Application Forms, House Type, Living Circumstances, Name, Organisational Memberships, Phone Numbers, Physical/Mental Health Data, e-mails, grant applications, funding and financial information, tax information, website (Clare Tourism), proposals- financial for projects (quotations), submissions of financial proposals and nature B. Roads Asset/Property/Land Holding details, Community Involvement Scheme, Complaints register, Data Protection-Access requests, complaints and queries, Freedom Of Information Requests, PSV Licence, Insurance, Junior School Warden, Land Acquisition Files, Major capital Schemes, Managers Orders, Ombudsman queries, Plant Hire Schedule, Road Closure files, Road Grant Schemes, Road Opening Licences, Road Safety - general campaigns, Road Safety Meeting, Road Works Program, Traffic Fines. Community Hedgecutting Grants. Types of personal data: Address, Asset/Property/Land Holding Details, Company Name, Claims, Contact Details, correspondence, date of birth, driver's licence, Ethnic Origin Or Race, Financial Information, Folio Numbers, Garda Information, Health / Medical Information, Income Details, Insurance, Maps, Milk Quotas, Name, Nationality, Proceedings Of An Offence Committed Or Alleged To Have Been Committed By The Data Subject, Representations, Road Grant Schemes, School Address, Pupils Name, Solicitor Details, The Commission Or Alleged Commission Of Any Offence, The Disposal Of Such Proceedings Or The Sentence Of Any Court Proceedings, Value Of Contract, Welfare Information C. Water Services Section Group Water Supply Schemes, Group Sewerage Schemes, applications for connections to Public Sewerage Scheme and queries arising, applications for connections to Public Water Supply schemes and queries arising, Land Acquisition and Wayleaves, Legal case files, Freedom of Information and Access to Information on the Environment requests, Water and Waste Water complaints on Irish Water's Maximo system, requests for certificates prior to sale or transfer of property, applications for Bored well grants, details of customers for billing of non-domestic water charges Types of personal data: Contact details (including name of individual, Company Names, phone numbers, correspondence address, email address, insurance details, Property/Land Holding details, Folio Numbers, Photographs of land, Financial Information, Representations from Local Authority Members and Oireachtas members, Solicitor Details, nature of legal cases including outcomes, Amounts of compensation payable to landowners, Tenders, Value of contracts, valuation of property/land, family information e.g. deceased persons, Manager's Orders, health/medical, D. Planning Enforcement /Unauthorised Development Files, Enterprise data, Database of Businesses, Planning Applications. Forward Planning submissions, Conservation/Planning Applications, Tender Proposals; Exemption Certificates, Applications for Scaffolding Licence/Street Furniture/Signage, Taking in Charge Applications Types of personal data: Address, Banks Statements, Birth Certificate, Complainants Details, Contact Details, Correspondence, Current Place Of Residence, Details Of Farm Size, Developers Details, Email Addresses, Employment Details, Farm Data, Financial Information, Health / Medical Information, Household Bills, Location Of Main Family Dwellings, Name, Phone Numbers, Property Owned, Scanned Documents, land ownership, development intentions, photographs of property (internal and external) Insurance Details; PPSN and Tax Clearance Details E. Environment Department Adopt A Bring Bank Stewardship Scheme, Animal Control/Dog Licences/Abattoir Licences. Applications and details received for Licences under various regulations under the 1996 Waste Management Act 1996, Applications for funding under the Central Waste Management Facility Community Fund, Applications for Licence to Trade, Sell or Offer Tuition on Beach, Applications for Licences under the 1977 & 1990 Water Pollution Acts, CCTV Footage, Complaints to Environmental Complaints Co-Ordinator, DECO Register, Details of Litter & Waste Pollution Offences, Domestic Wastewater Treatment Systems Registration, Issuing Free Passes under National Spring Clean Month, Letters to the registered owners of abandoned vehicles, Local Agenda 21 Applications, Processing Bike to Work Scheme, Public files on Section 4 Licences, Register of Licences under Section 4 & 16 of the 1997 & 1990 Water Pollution Acts, Tender Documents, Volatile Organic Compounds Register, Waste Prevention Grant applications. Types of personal data: Address, Asset/Property/Land Holding Details, CCTV Footage, Company Name, Contact Details, Copy Of Licence And Licence Number, Details Of Complaint., Details Of Fine, Details Of Sampling Carried Out, Details On Removal Of Vehicle, Employee Number, Ethnic Origin Or Race, Financial Information, Folio Numbers, Garda Information, Health / Medical Information, Income Details, Insurance Details, Location Of Abandoned Vehicle, Maps, Milk Quotas, Monitoring Results, Name, Names Of Attendees, Nationality, Photographs, Proceedings Of An Offence Committed Or Alleged To Have Been Committed By The Data Subject, Representations, School Address, Pupils Name, Solicitor Details, Tenders, The Commission Or Alleged Commission Of Any Offence, The Disposal Of Such Proceedings Or The Sentence Of Any Court Proceedings, Value Of Contract, Vehicle Registration Number, Welfare Information. F. Corporate Services Allotments, An Scéim Teanga, Archives, Audit Committee, Council Property - Acquisition and Disposal, Customer Care complaints, Data Protection -Access requests, complaints and queries, Ethics, Expenses of Councillors (Salary, Monthly Allowances, Mobile Phone Allowances, Seminars and Conference payments, Freedom Of Information Requests and appeals, General files, Health and Safety, Managers Orders, Meetings of council, Ombudsman queries, Records centre, Register of Electors, Special schools and residential homes. G. Personnel Records and Superannuation Register Contact details, income details, financial information, disability information, educational qualifications, marital status, employment detail, date of birth, PPSN, health/medical, incident & investigation reports, Ethnic origin or Race, family information, Photographs, welfare information Types of personal data: Accident Report Forms, application forms, Asset, Property/Land Holding details, Citizenship, Contact details, Correspondence, Date of appointment, date of birth, employment details, Ethnic origin or Race, family information, financial information, folio numbers, forms IR1 reported to the Health & Safety Authority, Garda information, health / medical, incident & investigation reports, LA contracts, lobbyist, managers orders, maps and plans, marital status, name, address, previous address, nationality, Ownership/interest in land/shares/companies/ directorships, Photographs, PPSN, proceedings of an offence committed or alleged to have been committed by the data subject, Registers of Electors, Rates and Valuation Books, Our Lady's Hospital Collection, HR/Superannuation records. Reports for Council Members (obtained from other sections) that contain names, addresses of people purchasing property or making submissions to plans, representations, Staff Directory, Driving Licences. The commission or alleged commission of any offence, the disposal of such proceedings or the sentence of any court proceedings, valuation of property, welfare information. H. Motor Tax Motor tax Types of personal data: Address, Name, Ownership of Vehicles, Phone Numbers, PPSN Numbers, Previous Owner History, Vehicle History, Company directorships I. Economic Development/Tourism Burren and Cliffs of Moher Geopark, Festival and Events Guide, Lough Derg Marketing Group (Ballycuggeran Amenity Project, Holy Island Project), Tidy Towns, Clare Tourism, Municipal District of Ennis, Twinning, Casual Trading, Purple Flag & Promote Ennis, Fleadh Cheoil na hEireann 2016/2017, Cliffs of Moher, Loop Head lighthouse, Wild Atlantic Way Project, Vandeleur Walled Garden, Kilrush Amenity Trust Ltd., Lahinch Seaworld, Kilkee Waterworld, Shannon Leisure Centre and Active Ennis Sports and Leisure Facilities, Active Kilrush Sports Complex & Economic Development & Enterprise Strategic Policy Committee, Economic Advisory Group. Types of personal data: Address, Application Forms, Contact Details, Date Of Birth, Email Addresses, Expression Of Interest Forms, Forum Members, Phone Numbers, e-mails, grant applications, funding and financial information, tax information, website (Clare Tourism), proposals- financial for projects (quotations), submissions of financial proposals and nature J. Rural & Community Development Clare Local Community Development Committee (LCDC), Local Economic and Community Plan, Implementation Teams, Social Inclusion and Community Activation Programme, Rural Development Forum, Rural Development Strategy, Rural Development Strategic Policy Committee, Public Area Enhancement Scheme, Clare In Bloom Competition, Pride of Place Competition, Priming Grants (General), Tidy Towns, Town & Village Renewal Scheme, CLAR Programme, Outdoor Recreation Infrastructure Scheme, Communities Facilities Scheme, Healthy Ireland Network, Healthy Ireland Fund, RAPID, Age Friendly Strategy and Action Plan, Lough Derg REDZ project, Community Playground Support Scheme and Community Playgrounds, National Programme for Recreation Week and National Play Day Programme, National Playground capital Scheme, Comhairle Na nÓg, Derelict Sites, Burial Ground Bye Laws 2015, Applications for Exhumation Licence, Priming Grants (Burial Grounds), Public Participation Network (PPN), West Clare Municipal District Types of personal data: Name, Address, Contact Details, Phone numbers, Date of Birth, Email Addresses, Expression of Interest Forms, Grant/Scheme Application Forms, Grant claims, Bank Statements, Organisation Memberships, Funding and Financial Information, Tax Information, Correspondence, Folio Numbers, Maps, Insurance, Photographs, Value of Contract, Tenders, Valuation of Property/Land, Family Information (e.g. deceased persons), Solicitor Details, Nature of Legal Cases including Outcomes, Compensation Payable. K. Local Enterprise Office Grant Applications, Online Voucher Applications, Student Enterprise/IBYE Applications, Enterprise data, Database of Businesses, Microfinance Loans Types of personal data: Name, Phone Numbers, Email addresses, Date of Birth, Address, Banks Statements, Employment Details, Contact Details, PPS numbers, Copy of Business Financial Accounts, Copy of CRO Numbers, Company Tax Numbers, Vision-net reports on Companies, Scanned Documents, 3rd Party Contact details (i.e. Website developers/ suppliers), 3rd Party Tax Clearance Certificates, Copy of Invoices for business purchases, Contracts of Repayment, Event Photography, Current Place Of Residence, Health / Medical condition, Social Welfare information L. Finance Payroll, Account details, Accounts Payable, Expenditure, Higher Education Grants, Household Charge, Non Principal Private Residence (NPPR), Revenue, Internal Audit, Rates, Non domestic Water Charges on behalf of Irish Water to a transfer date yet to be finalized in 2016/2017. Types of personal data: Accommodation History, Account Details, Asset/Property/Land Holding Details, Bank Details, Birth Certificates, Cheque No's, Contract Details, Copy Proofs Of Id , Course Results, Credit, Debit Card Details, Customer Contact Details, Date Of Birth, Deduction Details For Of Employees, Disability Information, Educational Qualifications, Employment Details, Family Information, Financial Information, Housing Status, Marital Status, Name And Address Details Of Employees, Nationality, Passport, Pay History, Pension Levy Details, Physical/Mental Health Data, PPSN, PRSI Details, Rate Of Pay, Refugee Status, Residency Status, Social Welfare Information, Superannuation/Widows/Orphans Details, Tax Details, Tax Registration Details, Union Membership, USC Details, Personal bank statements, Personal utility bills. M. Library & Arts Public library lending service, wifi and internet access, events and activities. Administration of arts projects, arts facilities, arts grants, public arts commissions. Types of personal data: Membership Contact details, (name, address, phone number), date of birth, first language, family member names, gender, email details of some members of the public. The new national library management system Sierra, will allow data from each Library Authority to be seen and used by all others in the system. Photographs, Artists contact details (name, address, phone number, emails, website) samples of artists work; Licensee details for artists in studios. Grant application forms; financial information. Contact details of children / guardians for child participants in Arts Office activities e.g. Clare Youth Theatre (name, address, phone numbers, email); date of birth; health/medical information. Artists' CVs and lists of references. N. Fire Services Commencement Notice Information, Debtor Details, Disability Access Certificate Information, Fire Incident Report, Fire Safety & Building Control Records. Types of personal data: Fire incident report, Building Control Record, Commencement Notice information, debtor details, Fire Safety & Disability Access Certificate information |
