Registry Details for 'Probation Service'
| Company Name: | Probation Service |
| Ref Number: | 9186/A |
| Reg Type: | DC |
| Company Address: | Dept. of Justice and Equality Haymarket Smithfield Dublin 7 |
| Contact: | Director of Corporate Services |
| Purpose: | The mission of the Probation Service is to increase public safety by the effective assessment and management of offenders, by challenging offending behaviour and facilitating the integration of ex-offenders. |
| Continuation Due Date: | 06/12/2013 |
| Description: | Case Tracking System Client Details; Probation Service file number, court referral number, first name, surname, alias, current address, previous addresses, telephone number, mobile phone number, e-mail address, date of birth, age, age now, age on referral, child/adult, status of file (active/inactive).Court details, case allocation details, offence/remand details, report type details, details of decision, supervision details, details of breaches & revocations, termination details, revision history of offenders details, additional remands or notes on court hearing, community service details, author of community service report where report is sought after probation report, conclusion/recommendations, conclusion code. Officer Reports ;Personal details, family details, background, education, employment, medical information, contacts, offences, sensitive data. Juvenile Offenders; Matters court considered by family conference, pervious Probation service contact, court date for action plan, contact details for mother/father/guardian, namely; name, address, phone number. Victim Information; Name, address, gender, home telephone number, work telephone number, mobile phone number, e-mail address, availability, status (individual/small business/corporation) & comments. Prison Offender Details; Referral reason, residency status, nationality, PRIS number, location in prison, committal date, custodial status, nature of offences, length of sentence, estimated date of release, next of kin details (name, address, phone numbers), family, children, significant relationship, education details, employment history, medical history and post release supervision details. Staff Details/Office Details: Staff id, signature id, grade, job title, employment type (permanent/temporary), function, region, telephone number, extension, work mobile number, office address, office location, floor, room number and CTS details. Personal details: Title, officer name, middle initial, date of birth, home telephone number, personal mobile number, home address, next of kin (name & phone number).Employment Record: Date of appointment, prison service for probation officers (start date location & end date), date of promotion, date of job-sharing, date of career break date of secondment, date of special leave , date of retirement, date of resignation, transfer applications, secondment applications (dates granted/refused)Other Details: Flexi-time records, Staff leave requests, PMDS forms, training requirements and requests, photographs of staff and qualifications and also details of internal vacancies and promotion panels. Funded Projects Database: Annual Business Plan, Financial Details, Statistical returns, Details of participants which include: name, date of birth, age, gender, start date, completion date, nationality, probation status, educational status, vocational status, addiction status, services undertaken by participant, counselling & offender re-integration projects, accommodation projects, successful completions, progression, certification, name of referring agency, name of referring probation officer if applicable, was participant previously on probation but bond now expired. Mobile Phone Inventory: Staff member name, hours worked, absences, reasons for absence. Community Service: Staff member name, location, senior probation officer, work mobile phone number, sim card number .E-mail System: Individual e-mail accounts, e-mail addresses of correspondence. Document Library: Reports, policy and strategy statements, spreadsheets, presentations. Management Information System :Statistical Information Non Offender Related Management Application (NORMA) Lists of local Authorities, accommodation agencies and services for homeless people, probation service number name, date of birth, gender, referring probation officer, date commenced and date completed/terminated. Security :CCTV cameras operate in all Probation Service offices for the purpose of security. |
| Disclosees: | Case Tracking System (a) Courts Service. Copies of pre-sanction reports are provided to the Court Service and legal practitioners representing persons before the court (including representatives of the Prosecution) (b) Department of Justice & Equality (c) Irish Prison Service (d) An Garda Síochána(e) Health Service Executive (f) Addiction Counsellors and medical personnel (g) FAS (h) Projects/partnerships partly or wholly funded by the Probation Service and engaged in the following - Educational, vocational & placement- counselling & offender (re-) Integration- Substance abuse, treatment and after care programme- Victim focused work with perpetrators- Accommodation- Prison vetting (i) Community groups & voluntary bodies that have offenders referred to them by the Probation Service to address specific issues (j) UK & Northern Ireland Probation Services (k) Information on offenders may also be shared with family members where appropriate(l)Central Statistics office for the purpose of aligning criminal justice data. Children Act; (a) Children's act advisory board (b) Irish Youth Justice (c) Minister for children (d) In the case of juveniles, parents/guardians would normally be involved in the assessment of their child and as such would be both a donor and recipient of personal information relating to their child. Homeless Offenders: (a) Sections of HSE who deal with homeless people (b) Sections of Local Authorities who deal with homeless people (c) Voluntary Housing Sector who deal with homeless people(d) Multi-Disciplinary Committees (which would include representatives from the Gardaí, local authorities and HSE) (e) Dept of Environment File storage: Off-site storage for the Probation Service is provided by Glenbeigh Records Management Company. |
| Transfers Abroad: | Yes |
| Case Tracking System Country UK and NI Probation Services Description of Data: Data contained within Home Circumstance Reports and Pre-Sentence Reports. Purpose of Transfer To manage offenders Data may also be shared with countries participating in the EU Council Framework Decision 2008/947JHA for the purpose of managing offenders who wish to serve a court order in their home country rather than stay in the country of conviction. |
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